Description:
Currently in Blackbaud NXT, invoices entered through Expense Management do not appear under the corresponding Vendor record until after they have been Approved. This creates challenges when trying to verify that all invoices have been entered—especially during month-end, pre–check run reviews, or general reconciliation.

Proposed Enhancement:
Please allow all invoices created in Expense Management to display under the Vendor immediately upon submission, regardless of approval status.

Since the invoice list already includes a Status field, additional statuses such as “Submitted” or “In Progress” could be added to clearly differentiate unapproved invoices while still making them visible.

Furthermore, it would be great to be able to use the Payables>Invoices screen then to filter on these “Submitted” or “In Process” statuses to see the big picture.

Why this is important:

• Ensures full visibility of all invoices tied to a Vendor regardless of what stage of approval they are in in Expense Management

• Helps confirm that all expenses are accounted for before processing payments

• Reduces errors and missed invoices during month-end close

• Improves efficiency for AP teams by eliminating the need to track invoices manually in the Expense Management module

• Provides greater transparency for reconciliation and audit workflows