When entering payments in NXT, users must first create a deposit and then add a payment. During the payment entry process, the project code must be manually entered in the distribution section. If the employee entering the payment does not manually match the correct project code to the corresponding invoice, the payment is saved without the necessary project coding.

After the payment is created, users must then navigate to Apply Payment to select and apply the payment to the appropriate invoice. However, this step does not pull any project details into the GL distribution—even though the invoice itself contains the correct project information. As a result, the AR Control account is credited without an associated project code, creating gaps in project-based financial reporting.

Proposed Enhancement
Improve the payment-application process by allowing users to begin the workflow by selecting a Client and Invoice number if they wish - or continue doing it as it is done now. Based on the selected invoice, the system should automatically populate the correct project code in the distribution. This reduces manual data entry and ensures accurate project coding.

Benefits

• Ensures consistent and accurate project coding for all payments

• Eliminates errors caused by manual data entry

• Improves accuracy of Project Balance Sheet Reports

• Saves staff time and reduces administrative burden of searching for a project code for an invoice

• Enhances data integrity across AR and project reporting

Screenshot 2025...

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