Ability to close the A/P module each month

I've never worked with an accounting software package before that did not provide the ability to close the A/P module each month once the last invoice has been entered.  The way Blackbaud is now, you have to go into the Configuration menu and close the month to ALL activity in order to close the A/P module and prevent any additional invoices from being posted once you pull financial reports and begin to prepare internal financial statements (usually in Excel) for presentation to finance committees and corporate boards.  The G/L still needs to be open for any last minute JE's, but you do not want your A/P people mistakenly entering an invoice that changes the results for the month once you have printed financial reports.  Honestly, this is accounting 101.

  • Guest
  • Apr 18 2017
  • Needs review
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  • Marc Seleman commented
    19 Apr, 2017 02:55pm

    Like you have indicated there is a single place that soft closes the fiscal period and then this controls all activity in all subledgers.  If this was altered to be what you suggest then you would have to go into each subledger to mark it closed instead of the single step like it is now.  Many people do this as part of their process. Then when and if there is a manual journal entry that needs to be made to that closed fiscal period, one just temporarily opens it.